Temporary Full Time Project Administrative Coordinator
The BC Centre on Substance Use (BCCSU) is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. BC Centre on Substance Use (BCCSU) seeks to improve the integration of best practices and care across the continuum of substance use through the collaborative development of evidence-based policies, guidelines, and standards. With the support of the Province of BC, BC Centre on Substance Use (BCCSU) aims to transform substance use policies and care by translating research into education and care guidance, thereby serving all British Columbians.
Summary:
We have recently posted a temporary Project Administrative Coordinator to help support the Director of Research and the Director of Administrative Services. Aspects of your role will include coordinating meetings, developing agenda’s, scheduling, creating briefing notes, managing calendars, participating in various initiatives. In order to be successful in this role you should be flexible and adaptable, have strong project coordination experience and are able to manage multiple tasks. If you want to be part of an organization that is driven and you enjoy working in a fast paced environment we encourage you to apply!
Reporting to the Director(s)/ Manager(s)/ Research Leader(s) or designate(s), the Administrative Assistant provides effective and efficient day-to-day administrative functions including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, preparing correspondence, drafting presentations and organizing related travel needs. The Administrative Assistant assists with academic and research related duties such as journal submissions, maintaining curriculum vitae requirements (CV’s) and teaching dossiers, professional memberships and designations and the submission of research grants for Investigators. This position prepares incurred expenses for reimbursement liaises with internal and external agencies while working with confidential and sensitive information.
Responsibilities:
Coordinates the day-to-day administrative functions for the Director(s)/ Manager(s)/Research Leader(s) or designate(s) which includes organizing activities/initiatives/correspondence including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, following up on action items, preparing correspondence and drafting presentations.
Makes required travel arrangements and reservations including confirming dates, contacting travel agents, obtaining cost and billing information and submitting expense reports for reimbursement to the BCCSU Financial Manager. Verifies and forwards itineraries as required.
Responds to verbal and written inquiries and forwards to appropriate designate. Identifies, prioritizes and takes follow-up action on items as required.
Answers queries from trainees including summer, graduate or post-graduate students.
Ensures academic materials are up to date which includes teaching dossier and curriculum vitae formats, academic institution templates, professional affiliations and annual memberships.
Uploads and submits manuscripts, and supporting materials related to scientific publications to peer-reviewed journals platform.
Assists with the submission of research grants for Investigators including collecting signatures and supporting documentation/ letters, ensuring all materials are uploaded onto the online platforms in a timely manner.
Prepares expenses and related documentation by compiling receipts, credit card statements and completing cheque requests for reimbursement. Reviews and ensures appropriate account information is included on the documents.
Liaises with internal and external agencies and works with confidential and sensitive information using discretion.
Utilizes word processing, spreadsheet and graphics software to produce a variety of reports, correspondence and presentation materials for meetings/ seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete and available.
Updates and maintains related filing systems for the designated leader/ project to ensure efficient and effective retrieval of information.
Performs other related duties as assigned.
Skills:
Ability to type at a minimum of 60 WPM.
Ability to operate related office equipment.
Demonstrated ability to work in a team environment with minimal supervision, establish priorities and meet deadlines.
Exceptional organizational, time management and problem-solving skills.
Demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing.
Flexibility to meet and adapt to changes in organizational priorities.
Ability to coordinate complex meetings with internal and external contacts.
Intermediate word processing, spreadsheet, presentation, desktop publishing and database software skills.
Excellent interpersonal skills, including tact and diplomacy.
Ability to maintain effective working relationships with internal and external individuals and organizations.
Demonstrated attention to detail, capability of decision making and problem solving within predetermined guidelines.
Ability to handle confidential information with discretion.
Comprehensive knowledge of the sensitivity to issues around substance use..
Education:
A level of education, training and experience equivalent to a diploma or degree in a related field plus a minimum of three (3) years’ recent experience working in an administrative or coordinator role in a health care, medical and/ or academic research setting.
An undergraduate degree in a health related field is an asset.
Previous experience in a health research environment is preferred.
Should you meet the above qualifications and if you are interested in being part of a team that cares please click here or contact srajabali@providencehealth.bc.ca . When applying please ensure to submit a resume and cover letter
Applications will be accepted until position is filled
Temporary Full Time Project Administrative Coordinator
The BC Centre on Substance Use (BCCSU) is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. BC Centre on Substance Use (BCCSU) seeks to improve the integration of best practices and care across the continuum of substance use through the collaborative development of evidence-based policies, guidelines, and standards. With the support of the Province of BC, BC Centre on Substance Use (BCCSU) aims to transform substance use policies and care by translating research into education and care guidance, thereby serving all British Columbians.
Summary:
We have recently posted a Temporary Project Administrative Coordinator role to help support the BCCSU’s Addiction Fellowship program. The program is a multidisciplinary fellowship that strives for excellence in clinical training, scholarship, research, and advocacy and includes specialty training in inpatient and outpatient addiction management, as well as related concurrent disorders training. It prepares Fellows to work as experts in the field of addiction medicine and take leadership roles in clinical, academic, and/or research settings. In this position you will have the opportunity to participate in a diverse range of projects focused on training and education. Aspects of your role will focus on coordinating meetings, working within a multi-disciplinary team, taking projects and making them yours and developing processes and procedures used to help increase efficiency. We are ideally looking for someone who has a 3+ years of experience working in an administration and/or coordination role, health care experience is an asset, knowledge of social determinants of health and a commitment to addressing the needs of people who are marginalized and face barriers in accessing care for substance-related problems, experience on diverse range of collaborative initiatives, including project management or event planning and experience working with regulatory colleges (CPSBC, BCCNP, etc.) an asset.
Reporting to the Director(s)/ Manager(s)/ Research Leader(s) or designate(s), the Administrative Assistant provides effective and efficient day-to-day administrative functions including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, preparing correspondence, drafting presentations and organizing related travel needs. The Administrative Assistant assists with academic and research related duties such as journal submissions, maintaining curriculum vitae requirements (CV’s) and teaching dossiers, professional memberships and designations and the submission of research grants for Investigators. This position prepares incurred expenses for reimbursement liaises with internal and external agencies while working with confidential and sensitive information.
Responsibilities:
Coordinates the day-to-day administrative functions for the Director(s)/ Manager(s)/Research Leader(s) or designate(s) which includes organizing activities/initiatives/correspondence including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, following up on action items, preparing correspondence and drafting presentations.
Makes required travel arrangements and reservations including confirming dates, contacting travel agents, obtaining cost and billing information and submitting expense reports for reimbursement to the BCCSU Financial Manager. Verifies and forwards itineraries as required.
Responds to verbal and written inquiries and forwards to appropriate designate. Identifies, prioritizes and takes follow-up action on items as required.
Answers queries from trainees including summer, graduate or post-graduate students.
Ensures academic materials are up to date which includes teaching dossier and curriculum vitae formats, academic institution templates, professional affiliations and annual memberships.
Uploads and submits manuscripts, and supporting materials related to scientific publications to peer-reviewed journals platform.
Assists with the submission of research grants for Investigators including collecting signatures and supporting documentation/ letters, ensuring all materials are uploaded onto the online platforms in a timely manner.
Prepares expenses and related documentation by compiling receipts, credit card statements and completing cheque requests for reimbursement. Reviews and ensures appropriate account information is included on the documents.
Liaises with internal and external agencies and works with confidential and sensitive information using discretion.
Utilizes word processing, spreadsheet and graphics software to produce a variety of reports, correspondence and presentation materials for meetings/ seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete and available.
Updates and maintains related filing systems for the designated leader/ project to ensure efficient and effective retrieval of information.
Performs other related duties as assigned.
Skills:
Ability to type at a minimum of 60 WPM.
Ability to operate related office equipment.
Demonstrated ability to work in a team environment with minimal supervision, establish priorities and meet deadlines.
Exceptional organizational, time management and problem-solving skills.
Demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing.
Flexibility to meet and adapt to changes in organizational priorities.
Ability to coordinate complex meetings with internal and external contacts.
Intermediate word processing, spreadsheet, presentation, desktop publishing and database software skills.
Excellent interpersonal skills, including tact and diplomacy.
Ability to maintain effective working relationships with internal and external individuals and organizations.
Demonstrated attention to detail, capability of decision making and problem solving within predetermined guidelines.
Ability to handle confidential information with discretion.
Comprehensive knowledge of the sensitivity to issues around substance use..
Education:
A level of education, training and experience equivalent to a diploma or degree in a related field plus a minimum of three (3) years’ recent experience working in an administrative or coordinator role in a health care, medical and/ or academic research setting.
An undergraduate degree in a health related field is an asset.
Previous experience in a health research environment is preferred.
Should you meet the above qualifications and if you are interested in being part of a team that cares please click here or contact srajabali@providencehealth.bc.ca . When applying please ensure to submit a resume and cover letter
Applications will be accepted until position is filled
Temporary Full Time Medical Drug Checking Operational Technician
The BC Centre on Substance Use (BCCSU) is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. BC Centre on Substance Use (BCCSU) seeks to improve the integration of best practices and care across the continuum of substance use through the collaborative development of evidence-based policies, guidelines, and standards. With the support of the Province of BC, BC Centre on Substance Use (BCCSU) aims to transform substance use policies and care by translating research into education and care guidance, thereby serving all British Columbians.
Summary:
Drug checking is an evidence-based approach to harm reduction that helps people who use drugs find out what is actually in the substance they intend to consume. The Drug Checking Operational Technician utilizes different technologies to perform drug checking services at various sites, mainly overdose prevention sites across the Lower Mainland and at music festivals across the province. As a Drug Checking Operational Technician, you will have the opportunity to help address the opioid overdose crisis through the first provincial drug checking program in Canada – at overdose prevention sites, music festivals, and other events across the province The successful candidate will have the unique opportunity to work on the front-lines of the opioid overdose crisis in a stimulating and valuable role as a part of a provincially-connected likeminded team.
Responsibilities:
Operate a Fourier-Transform Infrared (FT-IR) spectrometer and perform fentanyl immunoassay strips to determine the components of drug samples
Communicate drug checking results to clients in a respectful, non-judgmental, and professional manner
Meticulously record drug checking data
Follow protocols for data collection, device storage and transportation, and collection of samples for confirmatory testing
Skills:
Strong awareness of harm reduction
Demonstrated ability to work with marginalized populations
Excellent ability to work independently with minimal supervision, but able to collaborate in a larger team environment
Ability to analyze and resolve problems
Willingness to learn about drugs, their effects, and safer drug use
Candidates with a technical or science background preferred
Education:
Minimum of a Bachelor of Science with a major in chemistry, biology, or a related field.
Experience working with people who use drugs and/or other marginalized client populations.
Strong awareness and understanding of harm reduction issues; experience working in a harm reduction setting is an asset.
Knowledge of public health, health services or related fields is an asset.
Computer proficiency in Microsoft Office.
Valid BC Driver’s license, access to a vehicle and be willing to travel around the Lower Mainland.
Should you meet the above qualifications and if you are interested in being part of a team that cares please click here or contact srajabali@providencehealth.bc.ca . When applying please ensure to submit a resume and cover letter
Applications will be accepted until position is filled
The BC Centre on Substance Use (BCCSU) is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. BC Centre on Substance Use (BCCSU) seeks to improve the integration of best practices and care across the continuum of substance use through the collaborative development of evidence-based policies, guidelines, and standards. With the support of the Province of BC, BC Centre on Substance Use (BCCSU) aims to transform substance use policies and care by translating research into education and care guidance, thereby serving all British Columbians.
Summary:
Reporting to the Research Coordinator and Observational Research Manager, the Interviewer operates as a member of a multidisciplinary, collaborative research team. The Interviewer recruits and prescreens potential study participants, conducts structured interviews of eligible research participants enrolled in various research studies; and assists in data collection, data cleansing, and data entry resulting from interviews. The Interviewer also performs outreach activities and connects people with community services as required.
Responsibilities:
Recruits potential participants, provides information and answers questions about research studies.
Prescreens potential research subjects in person according to study protocols and enrolls eligible participants.
Conducts quantitative structured interviews with eligible participants and performs outreach for follow up interviews.
Conducts outreach and interviews off site at community services and/or other facilities with varying environments (e.g. drop-in centres, shelters, non-profit residences, private SROs, health care facilities, public spaces in inner city setting) using approved transportation options.
Adheres to informed consent procedures and ethical guidelines for research involving human subjects.
Reviews questionnaires for completeness and accuracy.
Ensures policies and procedures for data management are followed and all documents are entered and filed as required by ethical guidelines.
Responsible for processing participant honoraria, including paying participant and recording honoraria for daily float reconciliation.
Transports blood samples to St. Paul’s Hospital for HIV/HCV and STI testing as needed.
Participates in knowledge translation presentations to community organizations as needed.
Assists with training staff on data collection protocols as needed.
Refers participants to appropriate services and/or provides initial support when required.
Performs other related duties as required.
Skills:
Exceptional communication skills, both oral and written.
Excellent interpersonal skills including conflict management / crisis resolution skills.
Organized with meticulous attention to detail.
Ability to work independently and in a team setting.
Familiarity with Metro Vancouver (for Outreach) and community services related to addictions, mental health, and homelessness in the Downtown Eastside and Downtown South. Knowledge of services for youth an asset.
Demonstrated computer skills including experience in Microsoft Office Suite (Word, Excel) and proficiency with data entry.
Excellent time management and data entry skills.
Demonstrated ability to establish priorities and meet deadlines.
Demonstrates professional judgment when supporting participants and referring to appropriate services.
Physical ability to perform the duties of the position.
Education:
High School diploma or equivalency required.
Bachelor’s degree in health care, social services or social sciences preferred.
Two years’ experience in frontline services. Preference for experience in Vancouver’s Downtown Eastside.
Experience working with marginalized populations, such as people with substance use disorders, mental health issues, and unstable housing.
Experience with semi structured or structured interviewing techniques.
Research experience or training is an asset.
Current CPR and naloxone administration training an asset.
Should you meet the above qualifications and if you are interested in being part of a team that cares please click here or contact srajabali@providencehealth.bc.ca . When applying please ensure to submit a resume and cover letter.
Applications will be accepted until position is filled
Temporary Full Time Indigenous Leadership Professorship
The BC Centre on Substance Use (BCCSU) is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. BC Centre on Substance Use (BCCSU) seeks to improve the integration of best practices and care across the continuum of substance use through the collaborative development of evidence-based policies, guidelines, and standards. With the support of the Province of BC, BC Centre on Substance Use (BCCSU) aims to transform substance use policies and care by translating research into education and care guidance, thereby serving all British Columbians.
Job Summary:
The BC Centre on Substance Use (BCCSU) at Providence Health Care invites applications for a full-time appointment as the holder of the Indigenous Leadership Professorship. The candidate would also be eligible pursue a non-tenure track position in the UBC Division of AIDS at the University of British Columbia. The position is for an initial five (5) year term.
The British Columbia Centre on Substance Use is a University of British Columbia Faculty of Medicine Centre based at Providence Health Care (PHC) / Providence Health Care Research Institute (PHCRI). The BCCSU is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. As a University of British Columbia Faculty of Medicine Centre, the BCCSU’s vision is to transform substance use policies and care in BC by translating research into education and evidence-based care guidance. By supporting the collaborative development of evidence-based policies, guidelines and standards, the BCCSU seeks to improve the integration of best practices and care across the continuum of substance use, thereby serving all British Columbians. The BCCSU seeks to achieve these goals through integrated activities of its three core functions: research and evaluation, education and training, and clinical care guidance.
Reporting to the Executive Director, BC Centre on Substance Use, the holder of the Indigenous Leadership Professorship within the BC Centre on Substance Use will lead the organization’s work in the area of Indigenous wellness approaches to substance use and addiction. This includes supporting lead the BCCSU’s internal and external work in the area of cultural humility and safety, therapeutic guidelines, research practice supports and aligned educational activities. The holder of the Indigenous Leadership Professorship is also expected to support BCCSU researchers, educators and care providers to incorporate cultural safety and humility principals in the organization’s work and to work with external partners, including the First Nation’s Health Authority and Indigenous community groups.
Ph.D. in a relevant health discipline with post-doctoral training in a research setting for a minimum of three (3) years. A strong background in working in the area of substance use and addiction is a strength. Demonstrated evidence of partnership with Indigenous organization including community groups. A demonstrated ability to work effectively across disciplines is also an asset.
While a successful track record with peer-reviewed publications is a strength, this position is envisioned to be primarily leadership-based in a research centre and hospital-based environment rather than focused on university-based activities. The successful candidate must have a clear track record of strong communication and leadership skills.
Should you meet the above qualifications and if you are interested in being part of a team that cares please click here or contact srajabali@providencehealth.bc.ca . When applying please ensure to submit a resume and cover letter
Applications will be accepted until position is filled
Temporary Full Time Indigenous Cultural Safety Coordinator
The BC Centre on Substance Use (BCCSU) is a provincially networked organization with a mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction. BC Centre on Substance Use (BCCSU) seeks to improve the integration of best practices and care across the continuum of substance use through the collaborative development of evidence-based policies, guidelines, and standards. With the support of the Province of BC, BC Centre on Substance Use (BCCSU) aims to transform substance use policies and care by translating research into education and care guidance, thereby serving all British Columbians.
Summary:
Reporting to the, Director, Strategic Initiatives and Special Projects, the Indigenous Cultural Safety Coordinator is responsible for supporting the commitment to advance cultural humility and the practice of cultural safety at the British Columbia Centre in Substance Use (BCCSU). The role will involve supporting the ongoing development and implementation of the BCCSU’s Indigenous Cultural Safety Framework and training programs under the leadership of the Director, Strategic Initiatives and Special Projects, in a way that is relevant to the values and strategic directions of the BCCSU with the goal of enhancing the BCCSU’s mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction in a culturally safe manner.
The BCCSU has committed to a partnership with First Nations Health Authority (FNHA) that includes helping to support and embed the strengthening of cultural safety and the practice of cultural humility in all recommendations, strategies, and initiatives of the BCCSU.
Responsibilities:
Supports the development and implementation of Indigenous Cultural Safety education in collaboration with the FNHA, VCH Aboriginal Health, community partners and other Aboriginal specific service providers.
Supports and participates in the development and critique of guidelines/policies, systems and instruments to support the achievement and maintenance of Indigenous cultural safety in all recommendations, strategies, and initiatives of the BCCSU.
Facilitates and contributes to developing the curriculum required for the in-house training to improve the cultural competencies of all BCCSU staff.
Collaborates and supports the development of all training with colleagues across all three pillars of the BCCSU to ensure appropriate staff development and participation in education, and that the Indigenous Cultural Safety lens is applied to the development of all initiatives and programs.
Acts as a resource and most reliable informant to BCCSU staff, provides support to address specific Cultural Safety training needs (i.e., Trauma Informed practices, Decolonizing Addiction, Indigenous Harm Reduction and working with the Director, Strategic Initiatives and Director of Research on Indigenous methodology and pedagogy).
Working collaboratively with the Urban Health/Aboriginal Health Team at PHC, VCH Aboriginal Health, First Nations Health Authority, Elders, Aboriginal community partners and other internal/external stakeholders to support the BCCSU goal of enhancing the mandate to develop, help implement, and evaluate evidence-based approaches to substance use and addiction in a culturally safe manner.
Tracks progress, monitors and reports on the status and major issues/obstacles encountered. In collaboration with the Director, Strategic Initiatives, identifies and supports resolution to problems or barriers.
Maintains an understanding of schedule(s), deliverables, and commitments as set out in the development and implementation of the Indigenous Cultural Safety Framework. Executes according to plan ensuring the successful and coordinated completion of all components.
Communicates development and implementation status and contributes to positive working relationships with all stakeholders.
Prepares reporting materials, including written reports, briefing documents, and presentations. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances.
Plans and manages logistics for meetings, ranging from small team meetings to large stakeholder meetings and training sessions, including management of catering, facilities, preparation and delivery of materials and presentations, producing meeting agendas, minutes, and summaries, and follow-up.
Performs other related duties as required.
Skills:
Knowledge and understanding of Indigenous Culture and History in BC and Canada.
Knowledge and understanding of the social determinants of health for Aboriginal people in Canada.
Demonstrated ability to communicate effectively both verbally and in writing.
Demonstrated highly specialized skills in assessing and managing conflict in often cross cultural, emotionally charged, and complex learning environments.
Demonstrated ability to work in Aboriginal communities and build positive and mutually beneficial relationships.
Demonstrated ability to lead, problem solve, and utilize team building skills.
Demonstrated ability to be self-directed, work independently and collaboratively in a work environment.
Demonstrated ability to deal with cultural issues sensitively.
Demonstrated ability to design education material and lesson plans.
Demonstrated ability to facilitate cultural safety training.
Ability to utilize strong interpersonal skills to deal with others effectively including strong critical thinking and problem solving skills.
Demonstrated ability to teach, coach and mentor all levels of staff.
Commitment to ongoing professional development.
Proven ability to work well under pressure, either related to deadlines or unforeseen circumstances.
Ability to operate related equipment, including computer hardware and software.
Physical ability to perform the duties of the position.
Education:
Recent, related experience in coaching, mentoring, training, conflict resolution and/or facilitation of Indigenous cultural competency curriculum and training including experience working for an Indigenous organization or program.
Extensive understanding and knowledge of Aboriginal culture and specifically Vancouver region’s First Nation’s cultures.
Should you meet the above qualifications and if you are interested in being part of a team that cares please click here or contact srajabali@providencehealth.bc.ca . When applying please ensure to submit a resume and cover letter
Applications will be accepted until position is filled
