Director – Finance and Administration / Controller
Applications are invited for Director – Finance and Administration / Controller to oversee the preparation of all internal and external financial reporting, and provide a senior level of financial and budget planning support related to Association operations. The position maintains the Association’s system of accounts; ensures the accuracy and timeliness of all financial data; and performs financial reviews and analysis. This position is responsible for the direct supervision of the Accountant role, the Office Manager role, and indirect supervision of two Accounting Assistant roles and Information Technology and Database Administrator.
Permanent Full-Time Excluded Position
8:30am to 4:30pm / Monday to Friday
Salary Range – $79,478 – $99,348
Some Typical Duties:
Responsible for and maintains the Association’s system of accounts, ensuring all financial information is recorded in a timely and accurate manner. Performs regular reconciliations and analysis of general ledger activity.
Oversees the management of Accounts Receivable, Accounts Payable and Payroll. Responsible for the development and implementation of policy, standards and procedures to ensure overall effectiveness and accuracy of financial information.
Oversees all Association banking functions.
Responsible for the accounting for all capital purchases, leases and projects.
Reviews accounting practices and internal control procedures. Assists in developing, implementing and monitoring systems and procedures to maintain effective internal controls. Develops improvements that will mitigate fraud or financial loss to the Association. Ensures proper segregation of duties within the department and Association.
Monitors regulatory changes and reporting requirements and implements appropriate systems and processes to meet requirements. Ensures the Association operates under the provisions of the Societies Act, Charities Registration (Security Information) Act, Income Tax Act, statutory regulations, and generally accepted accounting principles of a registered charity.
Maintains effective working relationships with Association staff and ensures they receive timely financial advice and reporting to manage their positions and departments effectively. Educates staff on financial processes, budgeting and planning, including preparing guides and training materials as required.
Researches, develops and implements reporting tools and information delivery processes to ensure effective and timely access to financial information. Provides advice and guidance in the development, design and evaluation of ad hoc and routine reports by collaborating with Association staff to provide information for planning and decision-making. Ensures management information is readable, relevant, comprehensive and accurate.
Assumes a leadership role in forecasting and the annual budget planning. Develops very complex budget projections, fund structures, costing models, analysis and budget planning support. Develops standard reporting to be used for comparison across departments. Supports costings for new hires, projects, programs and initiatives by evaluating funding requirements and availability and preparing complex cost-benefit and risk analysis to support new initiatives.
Manages and oversees month end and financial review processes, including the posting of journal entries, reconciliation of accounts, and ensures the accuracy, completeness and timeliness of financial information in the general ledger. Also prepares monthly financial statements, performs detailed analysis and communicates areas of concern to budget officers as required. Evaluates and reports on all variances to budget, providing business reasons and recommends recovery plans for unfavorable variances. Prepares financial reports for the Board’s Finance and Audit Committee.
Coordinates the completion of the annual audited Financial Statements. Prepares lead sheets, analysis and supporting documentation as required for review by the Chief Executive Officer. Plans and coordinates the annual external financial audit, ensuring all deadlines are met. Acts as the main contact for the auditors and ensures information is provided in a timely manner as requested.
Prepares a variety of external financial reports, including quarterly and annual submissions to the Association’s funders and other organizations as required. Interprets external accounting and reporting guidelines and communicates with external parties as needed.
Supervises Finance and Administration staff. Responsible for the orientation, evaluation, and development of staff. Ensures that staff are available to meet scheduled commitments and authorizes work and vacation schedules. Makes recommendations on leaves of absence, overtime and substitution. Participates in hiring, dismissal, discipline and grievance procedures and collective agreement administration relating to support staff.
Participates in researching and implementing financial information systems that meet the needs of the Association.
Required Qualifications:
Undergraduate degree
Professional designation in accounting from a recognized educational institution (CPA).
Minimum 6+ years’ progressive experience in a professional accounting position, preferably with fund accounting, with a minimum of 3+ years’ experience as a financial controller with supervisory experience.
Or an equivalent combination of education and experience.
Comprehensive knowledge of the principles and practices of general and fund accounting, generally accepted accounting principles, registered charity accounting standards and of statutory and other regulations governing non-profit organizations.
Thorough understanding of complex budgets and financial statements.
Thorough knowledge of accounting, payroll and office procedures.
Considerable knowledge of computers and experience with computer-based accounting systems (e.g. Sage300; ADP)
Highly developed organizational, planning and interpersonal skills, with the ability to multi-task and meet deadlines while placing great importance on accuracy.
Ability to supervise and train employees, including organizing, prioritizing and assigning work in a busy environment.
Ability to develop and prepare consolidated budgets and financial statements.
Strong analytical and conceptual thinking skills.
Demonstrated decision-making ability and leadership skills.
Ability to exercise tact and diplomacy in interpreting and enforcing applicable financial policies.
Ability to show initiative and be proactive.
Strong office administration skills.
Proven ability to deal effectively, tactfully and positively with Association employees and students.
Ability to exercise good judgment and keep confidence.
Demonstrated written and verbal communication skills.
Considerable knowledge of Excel, with the ability to create and work with complex spreadsheets, and experience using integrated finance and accounting software.
Working Conditions:
This position is located at CMHA BC Division offices in downtown Vancouver.
The usual work week is 37.5 hours. Most work is accomplished during usual 9:00am to 5:00pm business hours, although the candidate will need to maintain some flexible scheduling during weekends and evenings in case of Board committee meetings.
How to Apply:
Please submit your resume along with a cover letter, in PDF format, clearly documenting how you satisfy the requirements outlined in this job posting to cmha.careers@cmha.bc.ca by 5:00pm on Monday February 17th, 2020.
The Canadian Mental Health Association BC Division especially invites those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest terms. We are an equity employer and encourage applications from women, persons with disabilities, members of visible minorities, First Nations, Inuit, and Metis people, people of all sexual orientation and genders, and others who may contribute to our further diversification.
Lived experience of mental health problems, whether personally or as a family member/loved one, is considered an asset. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
About Us:
Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.
Reporting to the Director, Community Engagement, the Communications Coordinator (Planning) is responsible for supporting the functions of the Marketing and Communications department, primarily in the areas of communications planning, graphic design, print production, website maintenance and promotional work for events and programs for other CMHA departments, Board Committees, CMHA Branches or other agencies on a fee-for- service basis.
Duties and Responsibilities include but are not limited to:
Liaise with program leads to meet communications and marketing needs (e.g. increasing sales, donations or participants) by writing communications and marketing plans. Plans may include objectives, key messages, tactics and
Perform project management duties as needed to implement integrated communications plans and support communications for programs, projects or partnerships as assigned
Contribute to strategic communications planning
Present project reports to help evaluate the success of various marketing campaigns
Develop fee-for-service quotes and proposals. Liaise with clients and work with project leads to implement their creative vision
Provide graphic design, print production, writing and promotional services for events and programs for other departments or agencies on a fee-for-service basis
Assist with forecasting and monitoring fee-for-service communication revenue targets
Develop and maintain quarterly Marketing and Communications department deliverables work plan
Lead communications and marketing planning, execution and evaluation for the annual Bottom Line Conference
Lead production of the Annual Report including coordinating, editing and reviewing content, graphic design and printing
Lead content development, updates and maintenance for CMHA BC website, including reporting on web traffic
Provide backup support to other communications programs as needed, such as social media, Mind Matters e- newsletter, and Visions Journal
Apply and promote CMHA and BC Partners graphic standards
Liaise with printers and provide recommendations based on cost, quality and speed
Establish and maintain files and documentation in an appropriate and accountable manner according to established
Apply the Organization’s strategic communications message guide to all assignments associated with this role
Contribute to continuous quality improvement of the department
Other duties as
ABOUT YOU:
Education:
A bachelor’s degree in a relevant discipline such as communications or marketing
Knowledge of the principles and practices of marketing and promotion, branding and public relations
Knowledge of the principles and practices of effective graphic design
Knowledge of mental health landscape in BC an asset
Knowledge of specialized and personal computer systems, Internet, and software applications, particularly Adobe Creative Suite, Microsoft Office (Word, PowerPoint, Access, Excel, Outlook), and website content management
Experience:
Minimum 3-5 years relevant graphic design and print production experience
Minimum 2 years project management experience, with a commitment to high standards of quality
Experience working with clients to develop and implement communications plans
Experience coordinating the work of a communications team, including forecasting and monitoring revenues
Solid design and conceptual skills with an awareness of current and future trends
Web site maintenance
Google analytics
Strong copy editing and plain language writing
Communicating effectively, both orally and in writing
Social media experience an asset
Ability to assess and prioritize multiple tasks, projects, demands and deadlines
High level of accuracy, attention to detail and commitment to follow-through
Excellent customer service
Demonstrated ability to work independently, collaboratively, and under pressure to deadline;
Demonstrated resourcefulness and innovation to solve problems
Experience with establishing and maintaining effective relationships and partnership with internal and external stakeholders
Prior experience working in the non-profit sector is an asset
Personal experience with mental health issues and services, through self or loved ones, is an asset in this role
WORKING CONDITIONS:
This position is located at CMHA BC Division offices in downtown
The usual work week is 37.5 hours. Most work is accomplished during usual 9am to 5pm business hours, although the candidate will need to maintain some flexible scheduling during weekends and
This is a full-time temporary position with a start date of April 1, 2020. The term of this temporary assignment will be between 9 and 12
The Communications Coordinator position is a unionized position under the Community Subsector Association Collective
HOW TO APPLY:
Please submit your resume along with a cover letter, in PDF format, clearly documenting how you satisfy the requirements outlined in this job posting to cmha.careers@cmha.bc.ca. by 5 pm on Feb 7, 2020. We regret that only short-listed candidates will be contacted to schedule an interview.
Given the intended reach of this program, we are actively seeking applications from First Nations, Inuit, and Metis people. We encourage you to self-identify in your application.
ABOUT US:
Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.
We are an equity employer and encourage applications from women, persons with disabilities, members of visible minorities, First Nations, Inuit, and Metis people, people of all sexual orientation and genders, and others who may contribute to our further diversification.
Ministry of Public Safety and Solicitor General
Prince George
Coroner
$76,200.06 – $105,700.02 annually
A great opportunity to take the next step in your career
The BC Coroners Service is responsible, under the Coroners Act, for conducting thorough, independent investigations of all factors contributing to the unexpected, unattended or unexplained deaths of persons in BC; and for issuing related recommendations to assist in preventing future deaths and improving community safety and quality of life for all British Columbians.
The Coroner is a medical/legal death investigator appointed under s. 54 of the Coroners Act by the Chief Coroner and is responsible for establishing and making public the identity of the decedent, when, where, how and by what means the decedent died for reportable deaths in BC. The Coroner concludes the investigation by way of a Coroner’s Report or may preside over a jury at an Inquest. In addition, the Coroner makes recommendations where appropriate to prevent future loss of life under similar circumstances.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
Qualifications for this role include:
Completion of a degree or diploma in a health, legal, medico-legal, or social sciences field plus 5 years’ experience in a related field or an equivalent combination of education and relevant experience.
Preference may be given to applicants with the following:
Experience managing varied, high-volume and time sensitive workloads
Experience providing safe, respectful service that reflects an understanding of cultural differences and requirements.
Reporting to the Executive Director, the Administrative Officer is responsible for all administrative tasks related to the running of the Association’s office. The administrative officer will support the ED in the managing all operational aspects of the organization including primary phone and email contact for the association, board, executive & committee administration, management of the large membership and volunteer base, administrative support to multiple on-going and up-coming projects, basic website maintenance and financial support as needed. The administrative officer supports the ED to manage consultants, contractors, coordinators, communications, bookkeeping, and IT professionals. This role is responsible for office support, committee support and event planning logistics for the association.
The ideal candidate will be confident in a dynamic environment with multiple project and duties, be a professional communicator, detail oriented, flexible, solutions-focused and able to work independently. A valid divers license and access to a personal vehicle is required to complete duties in town and occasional travel out of town for PHABC engagements. The position is located in Victoria, BC.
Background
The PHABC is a voluntary, non-profit charity (est. 1953) that promotes and protects public health by actively working to advance the development and implementation of healthy public policy, by encouraging and facilitating research that supports public health and cooperating regionally, nationally and internationally with partner organizations. Its national linkages enable the PHABC to participate in dialogue and action on matters of interest across Canada. The PHABC has a long track record of fiscal and administrative stability and considerable experience with community development, continuing education, initiatives addressing the determinants of health and project planning, implementation, assessment and evaluation. PHABC has partnered with the federal and provincial governments to carry out significant knowledge development and exchange projects. PHABC maintains a number of provincial programs including Farm to School BC, Immunize BC, BC Coalition for Healthy School Food – BC Chapter and Kids Boost Immunity, now a national program with a pilot recently developed in Scotland and interest from other countries.
Key Accountabilities/Responsibilities
First contact and correspondence with members, government officials, private organizations and the general public (emails, phone calls);
Management and support of Board and Committees activities, assisting the ED and Committee Chairs in the organization and coordination of meetings and other events;
Formatting and editing all documents (contracts, policies, communications, notices, presentations and publications);
Office operations and office supplies management including mail and courier services;
Maintain the electronic records of the association including policies, project documents, policies, and financials;
Provide logistical and administrative support to the coordination of a variety of events including PHABC’s summer school, conference and annual general meeting;
Membership database maintenance, payments and customer service support;
Undertake communication activities such as newsletters, social media posts and website management (event & job postings, news, updates to pages as needed and instructed);
Assist bookkeeper, accountant and ED to conduct activities related to month-end and year-end review;
Work together with the ED to ensure implementation and maintenance of project budgets and operational cost centers, complying with the association’s financial policies;
Responsible for payments to consultants, services and vendors and deposits;
Working with the ED to complete reporting requirements for funders;
Work with ED and the treasurer to prepare an annual budget;
Assisting project managers and consultants to meet project deliverables, develop administrative documents as requested and support budget creation and maintenance;
Project management support planning, implementation and evaluation of the organization’s programs and services.
Qualifications
Post-secondary degree in Administration, Public Health or Business plus a minimum of 2 years’ experience;
Experience and familiarity with non-profits, charities and reporting to a board of directors preferred;
Strong organizational and administrative skills;
Proficient in MS Office: including Word, Excel, Project, Outlook, Publisher, PowerPoint;
Experience using graphic design software (Adobe Acrobat), website management (WordPress, CiviCRM), social media (Facebook, Twitter, Instagram, Hootsuite), financial services (PayPal, Stripe, online banking), and mailing services (Cyber Impact, Epost) preferred;
A detail-oriented, flexible and solutions-based work ethic;
Ability to work independently, take initiative and assume responsibility with minimal supervision;
Demonstrated ability to work with a diversity of people and groups, strong interpersonal & relationship building skills;
Demonstrated ability to manage multiple projects, set priorities and meet deadlines with minimal supervision;
Possess a fundamental respect for all whom they meet and encounter through their work;
Valid BC Driver’s license and vehicle;
The successful applicant will be tendered a 3-month probationary contract valued at $25/hour (plus GST) based on a 5-day work week (40 hours per week). Following the probationary period and a successful performance review the applicant will be offered a 1-year contract for the position with the opportunity for renewal.
Please submit a cover letter and resume to Christina Harding at coordinator@phabc.org by 4:00pm on Friday January 31st, 2020.
We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.
PHABC is an equal opportunity organization and all qualified applicants will receive consideration for this contract without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.
BC Public Service Public Guardian and Trustee of British Columbia
Vancouver
Regional Consultant
Salary $58,629.96 – $66,726.25 annually
There are currently 4 temporary positions available, with the latest one ending March 31, 2021.
The Public Guardian and Trustee (“PGT”) of British Columbia is a corporation sole, created under the Public Guardian and Trustee Act which operates independently under provincial legislation to protect the legal and financial interests of children under the age of 19 years; protect the legal, financial, and health and personal care interests of adults who require assistance in personal decision making; and administer the estates of deceased and missing persons.
The Personal Care Decisions team is seeking Regional Consultants to work out of the PGT’s Vancouver office. In this position you will provide protective financial, legal and health care services to vulnerable adults within the community; and will be responsible for making care facility admission decisions and/or authorizing others to act as substitute decision makers. In addition, the Regional Consultant role requires an extensive amount of consultation with external stakeholders, research, and investigation in situations that are often urgent and involve complex abuse/neglect dynamics.
We are seeking candidates with exceptional communication, analytical, and research skills with the ability to think critically and influence others, and who are curious, insightful, organized, and motivated. The Regional Consultant has solid working knowledge of legislation and community resources relating to vulnerable adults from diverse backgrounds and the ability to take initiative and exercise sound judgement in problem solving and decision making. This is a great opportunity for an experienced decision maker who enjoys the challenge of a high-profile, high-volume work environment.
Qualifications for this role include:
Bachelor of Social Work. Master’s preferred. Degrees in social sciences discipline may be considered (e.g. psychology, sociology, gerontology, or related field)
Minimum of three years of progressive and recent related experience working in a setting oriented towards providing services to people with disabilities, a mental illness, developmental disability, traumatic brain injury or degenerative conditions affecting brain functions (e.g. dementia)
Experience working with health, social and other government agencies.
Experience working with Microsoft office and within client databases.
The Public Guardian and Trustee of British Columbia (PGT) is an independent statutory corporation sole and acts under provincial legislation to protect the legal rights and interests of children, vulnerable adults and deceased and missing persons. Promoting family involvement in securing protection for individuals or their estates is priority one for the Public Guardian and Trustee.
The Services to Adults Division delivers a wide range of individualized services to or on behalf of vulnerable adults who require assistance in managing, protecting, and making decisions about their personal, financial or legal affairs. Vulnerable adults may require assistance by reason of mental illness, developmental disability, traumatic brain injury or degenerative conditions affecting brain functions (e.g.: dementia)
The Personal Care Decisions team is seeking oneregional consultant to work out of the PGT’s Victoria office. In this role, the Regional Consultant will be responsible for making care facility admission decisions and/or authorizing others to act as substitute decision makers. In addition, the role requires an extensive amount of consultation with external stakeholders, research, and investigation in situations that are often urgent and involve complex abuse/neglect dynamics.
We are seeking a candidate with exceptional communication, analytical, and research skills with the ability to think critically and influence others. Candidates who are curious, insightful, organized, and motivated are highly desired. The Regional Consultant has solid working knowledge of legislation and community resources relating to vulnerable adults from diverse backgrounds and has the ability to take initiative and exercise sound judgement in problem solving and decisions making. This is a great opportunity for an experienced decision maker who enjoys the challenge of a high-profile, high-volume work environment.
Qualifications for this role include:
Bachelor’s Degree in Social Work. Degrees in social sciences discipline may be considered (e.g. psychology, sociology, gerontology, or related field).
Preference may be given to candidates with a master’s.
Minimum of three years of progressive and recent related experience working in a setting oriented towards providing services to people with disabilities, a mental illness, developmental disability, traumatic brain injury or degenerative conditions affecting brain functions (e.g. dementia)
